About Club Secretary

The core roles of the club secretary are to provide the coordinating link between members, the committee, and external agencies and to manage day to day administrative activities of the club.

  • Prepare the agenda for club meetings in consultation with the president / chairperson.
  • Make arrangements including venue, date, times and hospitality for club meetings.
  • Send adequate notice of the meetings.
  • Collect and collate reports from office bearers.
  • Call for and receive nominations for committees and other positions for the club AGM.
  • Take the minutes of meetings.
  • Distribute the minutes as soon as possible after meetings.
  • Read, reply and file correspondence promptly.
  • Collate and arrange for the printing of the annual report.
  • Maintain registers of members’ names and addresses, life members and sponsors.
  • Maintain files of legal documents such as constitutions, leases and titles.
  • Act as the public officer of your club liaising with members of the public, affiliated bodies and government agencies.
  • Enter teams in competitions, represent your club at branch meetings.
  • Respond to general duties as requested by the club committee.

What qualifications and/or prerequisites do I need?

To undertake this role you need to hold or obtain the following qualifications and prerequisites:


This program is designed to assist personnel build leadership skills for use in their club environment.

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There are no prerequisites

Other Requirements

No formal qualifications are required. Ideally the Secretary is someone who:

  • Can communicate effectively.
  • Is well organised and can delegate tasks.
  • Can maintain confidentiality on relevant matters.
  • Has a good working knowledge of the club constitution and other related policies and procedures.

How do I make it happen?

The role of club secretary is normally managed by individual clubs. Speak to your club administrators to find out more. https://sls.com.au/club_directory/

Other Opportunities Related to Club Secretary

Where can I grow from here?

Where to next?

You could progress to these participation opportunities from here:

Depending on the size of the surf club, club financial accounts are not complicated, so you don’t have to be an accountant to be a surf club treasurer.

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The core roles of the club vice president are to support the activities of the club president and to oversee the activities of committees.

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The club president is the principal leader of the club and has overall responsibility for its administration.

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What other options might suit me?

If you can do this role but would like to use your skills in another area in our organisation here are some other options for you to consider:

Age managers are responsible for running activities for their group of nippers on the day, and encouraging children to learn and progress in their surf lifesaving activities.

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Team Managers assist competitors, coaches and support staff, by effectively managing the administrative and operational needs of a surf team. Team Managers work with junior, youth senior and masters teams, at all levels of surf sport competition (i.e. club, branch, state, national and international).

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A surf lifesaver is a trained volunteer that patrols our beaches on the weekends. Becoming a surf lifesaver is satisfying, fun and rewarding. You can lead a fit and healthy lifestyle, become trained in aquatic safety skills, make new friends, compete in surf sports, and give something back to your local community. You may also help save someone’s life one day!

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